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Thursday, July 15, 2010

Officer-Stores/materials, nagarbhavi - 1 Opening(s) Fortis Hospitals Ltd

Fortis Hospitals Ltd Officer-Stores/materials, nagarbhavi - 1 Opening(s)


DesignationOfficer-Stores/materials, nagarbhavi - 1 Opening(s)
Job DescriptionJOB DESCRIPTION OF OFFICER-MATERIALS
Qualification: Graduate (B.Sc./Pharmacy preferred)/D.H.A.

Basic course in computers desirable.

Experience up to 2-4 years in the same field.

Reporting to: Manager -Materials

Job Duties:

PURCHASE OF MATERIAL:
Medical Consumables

• Purchase Planning as per lead-time, Consumption & Indent.

• Preparation of purchase order

• Ordering material through Phone, Fax etc.

• Follow Up


Printed Stationary & General Stationary

• Taking requirement from all department

• Planning of order as per requirement

• Placing order to supplier


Gases

• Order to supplier regularly considering Buffer stock

• Informing all dept. to return empty cylinder to store


Housekeeping material

• Order to supplier as per indent on every Thursday

• Receiving material from supplier- checking quantity as per order.

• Giving material to Housekeeping Department on Saturday


F & B Department

• Order to supplier regularly considering Buffer stock

Giving material to Department every morning


Semi Capital Items

• Receiving Requirement from User dept.

• Taking Prior Approval From General Manager of Hospital

• Preparation of Manual Purchase order & Fax it to supplier

• Follow Up with supplier

• After receiving material giving it to concerned Dept. through delivery boy after entering it into Capital Register.

• Delivery boy will take sign of person receiving material Spirit

• Order as per State Excise Rules
• Maintaining Spirit Register

• Storage of material at proper place

• Issue of spirit against proper indent through system
RECEIPT OF MATERIAL
• Receive of Material

• Physical verification of material by checking quality, quantity etc
Keeping material at proper place to maintain FIFO method


Preparing GRN



Preparing GRN though system by following 3 following methods:

1) Receiving Bay

2) Quality Check

3) Purchase Receipt
ISSUE OF INDENT
Issue of Consumable indent

• Taking Print Outs from System

• Preparing kits as per the requisition of respective department

• Dispatch material through delivery boy to respective department

• Issue material through system

• Delivery boy will take sign. Of person taking indent in dept.

• Maintain consumable indent file

• If indent is partly issued then keeping track of pending

• Issuing pending material as far as possible in minimum time
Issue of Printing & Stationary material

• Taking requisition from respective dept.

• Making arrangement of all Printing as well as stationary material

• Arranging material as per requirement of respective dept.

• Dispatching material to respective dept.



PREPARATION OF GATE PASS

• When material goes out for repairs, modification, sample etc. we check material & issue returnable gate pass after entering details like name of person taking material, name of company, description of material.

• Taking signature of receiver.

• Taking signature of Authorized Signatory.
• Preparing non-returnable gate pass if material is non-returnable.
FORWARDING BILLS TO ACCOUNTS DEPARTMENT

• Checking of bills in respect to Challan, quantity, and rates.

• Entering all bills in to Excel File (Bills Sent for Payment File)

• Filling of Bills as per due dates

• Forwarding file to Accounts Department
• Sending soft copies to Account department along with file.

• Follow up with supplier for invoices

• Informing supplier about used items if material is on consignment basis to give invoices.
PROVISION OF BILLS

• At the end of every month we have to give provisions of Manual Purchase orders for which we received material but invoices are not receive or if half order received
APPOINTMENTS FOR NEW VENDOR

• Receiving telephone from supplier asking about appointment.

• Giving appointment to supplier

• Attending meeting with sir.

• Taking quotation, sample

• Forwarding sample to user dept. for feedback

• Taking feedback from user dept.

• Informing supplier regarding feedback of product.
NEGOTIATION & COMPARISION

• Taking quotation from different supplier.

• Preparation of comparison sheet after considering quality, rates, payment terms.

• Fixing meeting with supplier

• Attending meeting along with Executive- Material.

• Execution of decision taken in meeting.
ATTENDING TELEPHONE CALLS

• Attending calls from different dept., solving their queries or problems
• Calls from different dept. regarding emergency indent.

• Attending calls from different suppliers asking for appointments, availability of material, return of material & also about their queries.

• Calls from Doctors regarding availability of material
CONSIGNMENT

• Give calls to supplier regarding replenishment of stocks

• Receive consignment material after checking quantity, expiry date & lot no.

• Making entry of material in system i.e. consignment entry.

• Giving material to respective department.

• Every morning preparing receipt & Purchase order through system for items used on previous day.

• Scrap and Surplus Acceptance, Disposal and Salvaging.
OTHERS

• Preparation and Updating of SOP.

• Giving On-the-training.
Skill set:

• Verbal Ability/Communication (Written & Oral)
• Numerical Ability
• Problem Solving & Decision making
• Interpersonal skill

• Others:

• Affinity for team work

• Punctuality

• Emotional Maturity

• Enthusiasm

• Presence of Mind

• Should be able to plan & organize ones own work


 
Desired ProfileQualification: Graduate (B.Sc./Pharmacy preferred)/D.H.A.

Basic course in computers desirable.

Experience up to 2-4 years in the same field.

Reporting to: Manager -Materials

Job Duties: PURCHASE OF MATERIAL:
Experience4 - 8 Years
Industry TypePharma/ Biotech/Clinical Research
RoleStore Keeper/Warehouse Assistant
Functional AreaPurchase, Logistics, Supply Chain
EducationUG - Any Graduate - Any Specialization,Graduation Not Required
PG - Any PG Course - Any Specialization,Post Graduation Not Required
LocationBengaluru/Bangalore
KeywordsOfficer - Stores / materials
ContactMurali
Fortis Hospitals Ltd 
Telephone080-23014444   Click here for online  Apply

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